Digital contract management
with e-signatures

Frequently Asked Questions about Contract Management

Can I see our agreements from other modules in Copyl?

Yes, you will find the agreements in 'Contacts' where you see all agreements linked to a company. You also see the agreements in the project management, in the board portal and from the budget module.

What happens if I don't terminate an agreement that expires in the agreement system?

If the agreement is marked with 'Extend automatically', the agreement will be extended as long as the Extension Period is on the agreement. Otherwise, the agreement will be automatically terminated in Copyl. As the agreement owner and agreement guardian, you will receive an email both before the termination date and after the agreement have been extended or terminated automatically. The agreements remain in Copyl until you delete them.

What does “Tied to” mean in contract management?

An agreement can be bound for a period where you cannot terminate or renegotiate the agreement. Common with mobile subscriptions, among other things.

What is under the “More Properties” tab?

You yourself can create a list of fields in which you want to save information. You post the list under Settings (you must be superadmin to do that) and then the new fields are automatically in that tab on all agreements. Example in the field our customers have: File location, Legal entity, Organization number, etc.

What is saved under 'Log'?

All changes to an existing agreement are stored here automatically. We do not store information about who viewed the agreement in Copyl.

Can we change the serial number of the agreements?

To do that you need to contact [email protected] and we will help you with that.

Can we insert extra monitoring dates, e.g. reconciliation dates, on an agreement in Copyl?

Yes, you do that under the 'Monitoring' tab.

Where is the data stored?

All data in Copyl is stored in Sweden. Copyl AB is a Swedish company that is subject to Swedish law and complies with the GDPR. You have the option of encrypting data in the database to ensure that personal data cannot be read out without a password.

Does Copyl have a mobile app?

Yes. The website is built as a PWA app ('Progressive Web App') so you just save the URL in your mobile and you have an app installed.

Can you adapt Copyl's contract management to specific needs?

Yes. On the one hand, we are constantly developing Copyl based on the customers' needs, and if there are special functions that do not suit other customers, we adapt your environment. Copyl also has an integration platform that makes it possible to connect all your internal - and external IT - systems.

Is there a free version of Copyl Agreement Management?

Copyl has a free version of all modules, so also for contract management. Limitations in the number of contracts and sharing possibilities are in the free version.

Can we store other documents in the contract management?

Yes. Copyl has an advanced document management system with version management and rights system that we call Virtual Data Room (VDR). Here you can create folders and save as many documents as you like. You can also access a special software to manage your documents on your computers, e.g. upload/download.

Can you get an education in contract management?

We help you get started with Copyl free of charge and that includes attending (if you want) when you set up your first agreement. We want you to be able to use Copyl without friction so we also listen to which more needs you have regarding the system that more people can benefit from. Then we plan those changes in our development work, completely free of charge of course.

Have more questions?

Contact us and we will help you with any question.